Recital Scheduling

Eligibility

In order to be eligible to schedule a half recital (Music General 301), the student must be registered in at least the 300 level of the applied instrument and have successfully completed (grade of C or higher) by the time of the recital:

• Music Theory 110, 120 (Theory I, II)
• Music Theory 130, 140 (Ear Training I, II)
• Musicology 110 (Introduction to Music in Western Culture)
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In order to be eligible to schedule a full recital (Music General 401), the student must be registered in at least the 400 level of the applied instrument and have successfully completed (grade of C or higher) by the time of the recital:

• Music Theory 110, 120, 210, 220 (Theory I-IV)
• Music Theory 130, 140, 230, 240 (Ear Training I-IV)
• Musicology 110, 210, 220 (Introduction to Music in Western Culture, History of Music I, II)

The student must also pass a pre-recital hearing.  See the Area Coordinator or Area Guides for guidelines pertaining to scheduling the hearing.

Scheduling A Recital

Degree recitals (junior, senior, and graduate) and faculty and guest artists recitals may be scheduled prior to the beginning of the semester in which the recital is given or up to six (6) weeks in advance of the recital date.

Non-degree student recitals should not be scheduled more than six (6) weeks in advance of the event, but must be scheduled at least four (4) weeks prior to the event.

The appropriate applied area faculty or individual applied faculty member must approve all student recitals.

Once approval to schedule a recital has been given, the student should:

1. Complete the Recital payment form and pay the recital fee of $35.00 (see Recording fee below for more information) to the School of Music Business Manager (Tracy Viles, Room 202, Music Building) who will then give you a voucher to prove payment. You must pay this fee before you can set your recital date or time.
   
   
2. Select a date and time for the recital. Reservation requests must be made to the scheduling office (Jay Anderson, 137 AMB, jander72@utk.edu) and will be granted based on availability and the priorities of the desired space. (See Recital Guidelines for further information.)
   
   Approved recital times in the UT Music Hall are:
   1. Weekdays: 6:00 pm (junior) and 8:00 (senior, graduate, faculty, and guest artist)
   2. Weekends: 1:00 pm, 3:00 pm, and 6:00 pm (junior) and 8;00 pm (senior, graduate, faculty, guest artist)
      
      
   Approved Recital times in Alumni Memorial Building
   1. Weekdays: 6:00 pm (junior) and 8:00 (senior, graduate, faculty, and guest artist)
   2. Weekends: 3:00 pm and 6:00 pm (junior), and 8:00 pm (senior, graduate, faculty, guest artist)
   
   Notes: Junior recitals (Music 301) should not exceed 30 minutes total length, including on and off stage time. Junior recitals must be scheduled in pairs. Senior recitals should not exceed 60 minutes in length, including on and off stage time.
   
   
3. Download the Student Recital Reservation Form. Complete the information and e-mail it to a faculty member for approval.
   
   Request from individual students should be e-mailed to the student’s applied teacher. Requests from student organizations must be completed by the organization’s president and e-mailed to the organization’s faculty advisor.
   
   
4. The sponsoring faculty member should then complete the faculty approval/contact section of the form and e-mail the form to the Scheduling Office (Jay Anderson, 137 AMB, jander72@utk.edu).
   
   The form must be received in the scheduling office within one (1) week of selecting the date and time of the event in order to secure the reservation, and no less than six (6) weeks in advance of the recital. Note: A printed copy of the approved reservation request must be able to be produced upon the request of a University official.
   
   
5. Schedule your hearing. The hearing should be held no less than 2 weeks prior to the recital.   As soon as you have passed your hearing, email the Recital Program Information Form (DOC | RTF), following the instructions found on the form.
   
   
6. After the hearing is passed, reserve practice time in the space where the recital is to be held. You may reserve one hour of time for a junior recital, two hours for a senior or graduate recital.
   
   
7. Two weeks prior to the recital, return the Stage Set-Up Requirements form, to the scheduling office (Jay Anderson, AMB 137, jander72@utk.edu).  Remember that your Recital Program Information is due NO LATER than two weeks prior to your recital.
   
   
8. If keys are needed for the event, pick up the keys before 4:30 pm the last business day prior to the recital from the Music Office in the appropriate building. Return keys to the same office by 9:00 a.m. the first business day after the recital.

Cancellation Policy

Postponing or cancelling a recital is a serious step that causes extra work for a number of offices. Cancellation of a recital is permitted ONLY for extremely urgent reasons and ONLY with the approval of the major professor.   A cancelled recital MAY NOT be rescheduled for the same semester during which it was cancelled.

If you change the date or time of your recital, you must inform the scheduling office immediately (complete the Recital Cancellation Form). The recital fee is non-refundable unless the student fails the hearing or the School of Music approves the cancelation/postponement for emergency reasons.

Recording Fee

Events in the School of Music are recorded on compact disc and are archived in the Music Library.  To cover the cost of recording and duplication of the discs, a $35.00 fee is charged of the student.  As part of this fee, the student will receive one compact disc of the recital.  Additional copies may be purchased at the cost of $5.00 per disc.  The fee should be paid to the School of Music Business Manager (Tracy Viles, 202 Music Bldg.).  All compact discs should be picked up from the Music Office no later than seven (7) days after the performance.